Section 3: Putting Women on the Map

Entering information online

Checking for completeness

Make sure that you have assembled all the information required about the memorial and about the woman celebrated. You may wish to design a simple checklist, ticking off the various items of information as they are supplied. Note that some items of information will not be relevant.

Logging on to the website

Anyone can view the website, but only leaders who have registered for the Big Name Hunt with Girlguiding Scotland can create or edit records. Fill in the registration form and send it by email to linda@girlguiding-scot.org.uk. You will then be sent your login details by email.

When you log in, you can go to your account page (click on 'My account') and edit your profile to add your location or change your password. Once you've started to add memorials to the map, these will also be displayed on your account page. From your account page, you can also write a blog post about what your group has been doing.

Involving the group

You may find it rewarding to involve everyone who has helped to collect the information when you come to fill in the online forms. If your local Community Library provides free Internet access, you may wish to meet there in a group, getting everyone to check that what you enter on the form is accurate.

Entering information

Click on the menu option Add to the map, or follow the links from your account page. The Memorial form is displayed to let you enter all the details about the memorial. If you need help about what to enter, an explanation is provided below each field.

Please note the following points:

  • There are three mandatory fields on the Memorial form: 'Short description', 'Type of Memorial' and 'Dedicated to'. There is one mandatory field on the Woman form: 'Name'.
  • Each Memorial record is linked to a Woman record. As one woman may have several memorials, you may find that there is already a record for the woman you're entering in the 'Dedicated to' field: In these cases, her name will appear in a dropdown menu as you type her name into the 'Dedicated to' field – click her name to select it. If the woman does not already have a record, one will be created automatically when you save the Memorial form – the 'Dedicated to' field will be used as the 'Name' field in the new Woman record.
  • For the 'Short description' and 'Dedicated to/Name' fields, please follow the naming conventions described below.
    The field boxes in the forms will expand to contain the information you enter.
  • Help with entering Location is given on the form. You can mark the location of the memorial directly on to the map or you can enter the Latitude and Longitude and Google Maps will position the marker once the memorial record has been saved.
  • Images may include your own photographs (as .jpg files) or a picture downloaded from another website – make sure you include the full address of the website where you found the picture (e.g. www.womenshistory.about.com). To add a picture, click 'Choose File', browse to the location of the picture file on your computer and click 'Open', then click the 'Upload' button. To add more than one image, click on 'Add another item' to add a new upload section to the form.

Don't forget to save the record once you've completed the form. After saving the Memorial record, you can go to the related Woman's record by clicking on her name, then click on to 'Edit this record' to add the information you have collected about her.

Naming Conventions

Memorials: The 'Short description' field should contain a brief but distinct description of the memorial, and where appropriate it should include the name of the woman being commemorated. This might be the name of the memorial, for example Queen Margaret's Well, or a simple description, e.g. Statue of Jean Armour.

For plaques, memorial stones etc, use the inscription to guide you - is it 'in honour of', 'commemorating' or 'in memory of' the woman? E.g. Carved stone plaque dedicated to Jane Durham

For street names, include the town: e.g. Arthur Street, Paisley. If there is more than one memorial of a similar form, you should also include the location, for example Queen Margaret's Well, Edinburgh Castle and Queen Margaret's Well, Holyrood Park.

Women: Women's names will generally take the form First-Name Last-Name, but for women who are known by more than one name or by their title, you should choose the most commonly used name (e.g. Mary, Queen of Scots rather than Mary Stuart). Other names, full names and nicknames can be entered in the 'Other names' field.

When there is more than one woman with the same name, add their years of birth and death to distinguish them. For example, there are memorials to both the 17th Century author & poet Lady Grisell Baillie (1665-1746) and her great-great-granddaughter, Lady Grisell Baillie (1822-1891).

Section 4: Ideas for using the Map »